What is a rejection letter?
It is a letter informing a job applicant that they have not been selected for a role.
Employment & HR
Rejection Letter
Generate a job rejection letter for Hong Kong employers, politely informing a candidate they were not selected while avoiding discriminatory language.
- Create a rejection letter after an interview
Create a rejection letter from [Company Name] to [Candidate Name] thanking them for interviewing for [Job Title] and letting them know they were not selected, avoiding any reference to protected attributes under Hong Kong anti-discrimination ordinances.
- Create a rejection letter at the application stage
Create a rejection letter from [Company Name] to [Candidate Name] letting them know their application for [Job Title] will not be progressing.
- Create a rejection letter inviting future applications
Create a rejection letter from [Company Name] to [Candidate Name] for [Job Title], encouraging them to apply for future roles.
Rejection Letter Generator (Hong Kong)
A rejection letter informs a job applicant that they have not been selected for a role, and in Hong Kong should be worded carefully to avoid any reference to attributes protected under the Sex Discrimination Ordinance, Disability Discrimination Ordinance, Family Status Discrimination Ordinance, or Race Discrimination Ordinance. This free Hong Kong rejection letter generator produces letters for after-interview rejections, application-stage rejections, and rejections that invite future applications, structured to be professional, respectful, and legally safe. It is designed for Hong Kong HR teams and hiring managers who want to close out unsuccessful applications promptly and courteously without exposing the business to discrimination risk. The generator lets you specify the role, the stage of rejection, and whether to invite the candidate to apply for future roles. Use it to maintain a positive employer brand and treat unsuccessful candidates fairly and consistently.
Frequently asked questions
Should a Hong Kong rejection letter explain why the candidate wasn't chosen?
It's optional and often kept general to avoid legal risk, though some companies offer brief, constructive feedback, while ensuring nothing references a protected attribute under Hong Kong's anti-discrimination ordinances.
When should a rejection letter be sent in Hong Kong?
As soon as a decision is made, so candidates aren't left waiting unnecessarily.
Can I invite a rejected candidate to apply again in future?
Yes, many Hong Kong companies do this for strong candidates who weren't the right fit for this specific role.
What discrimination risks should a Hong Kong rejection letter avoid?
It should avoid any language suggesting the decision was based on sex, disability, family status, or race, which are protected under Hong Kong's four main discrimination ordinances.
Is there a legal requirement to send a rejection letter in Hong Kong?
There's no strict legal requirement, but sending a timely, professional notification is considered good recruitment practice and reduces the risk of complaints to the Equal Opportunities Commission.