A questionnaire and checklist to gather the basic information needed to incorporate a private company limited by shares at Companies House in England & Wales, under the Companies Act 2006.
How to use this template - Complete each
[SQUARE-BRACKET]field. This is a data-gathering checklist, not a contract. - Most companies adopt the statutory Model Articles; tick that option below unless you need bespoke articles. - You will need to provide identity information for directors and people with significant control (PSCs); identity-verification requirements at Companies House are being expanded, check the current rules.
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1. The company
- Proposed company name: [NAME] (and 1–2 alternatives: [ALT 1], [ALT 2])
- Name ending: Limited / Ltd ☐
- Jurisdiction: England and Wales ☐ / Wales ☐
- Registered office address: [ADDRESS]
- Appropriate email address for Companies House: [EMAIL]
- SIC code(s) (nature of business): [CODE(S)]
- Accounting reference date (year end): [DATE]
2. Articles of association
- Model Articles (recommended) ☐ / Bespoke / amended articles (attach) ☐
- Any special provisions required (e.g. share-transfer pre-emption, multiple share classes)? [DETAILS]
3. Directors
For each director:
- Full name: [NAME]
- Date of birth: [DOB]
- Nationality: [NATIONALITY]
- Occupation: [OCCUPATION]
- Service address: [ADDRESS] · Usual residential address (not public): [ADDRESS]
- At least one director is a natural person? ☐
4. Company secretary (optional)
- Appoint a secretary? No ☐ (allowed for private companies) / Yes ☐, name: [NAME]
5. Shareholders (subscribers) and shares
For each shareholder:
- Full name and address: [DETAILS]
- Number and class of shares: [NUMBER] [ordinary] shares of £[VALUE] each
- Amount paid / unpaid on each share: [DETAILS]
- Total issued share capital: £[AMOUNT]
6. People with Significant Control (PSC)
For each PSC (e.g. anyone holding more than 25% of shares or votes, or otherwise in control):
- Name, date of birth, nationality, address: [DETAILS]
- Nature of control (e.g. % shares / % votes / right to appoint directors): [DETAILS]
7. After incorporation (reminders)
- Issue share certificates and set up statutory registers ☐
- Register for Corporation Tax with HMRC (and VAT/PAYE if needed) ☐
- Open a company bank account ☐
- Diarise confirmation statement and accounts filing dates ☐
--- This checklist is general information about the law of England & Wales as at 2026, not legal advice. Have a qualified solicitor or formation agent review your incorporation. Governing law: England & Wales.