A standard-form employee handbook for a company in England & Wales, bringing together the main workplace policies and information for staff.
How to use this template - Replace every
[SQUARE-BRACKET]field before use, and attach or cross-refer your detailed policies. - Mark the handbook non-contractual (clause 1) so you can update policies without varying contracts, but be aware that, in practice, some provisions can become contractual through custom; keep wording clear. - Keep it consistent with the written statement of particulars (Employment Rights Act 1996, s 1) and your contracts. - Have a solicitor or HR adviser review before issuing.
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[COMPANY NAME] Employee Handbook
1. Introduction and status. Welcome to [COMPANY NAME]. This handbook explains how we work and the policies that apply to you. Except where stated, it is not part of your contract of employment and may be amended from time to time. Your contract and the written statement of your main terms take precedence on contractual matters.
2. Equal opportunities and dignity at work. We are committed to equal opportunities and a workplace free from discrimination, harassment and bullying, in line with the Equality Act 2010. See our [Equal Opportunities] and [Anti-Harassment and Bullying] policies.
3. Hours, pay and benefits. Your hours, pay and benefits are set out in your contract. We pay at least the National Minimum/Living Wage and operate a workplace pension under auto-enrolment. [Summarise key benefits.]
4. Holiday and leave. Your holiday entitlement is [DETAILS]. We provide family-related leave (maternity, paternity, adoption, shared parental) and other statutory leave in line with the law. See [Leave Policy].
5. Sickness absence. Report absence to [CONTACT] by [TIME]. Statutory Sick Pay and any company sick pay apply as set out in [Sickness Policy].
6. Conduct and performance. We expect professional conduct and good performance. Concerns are handled under our [Disciplinary] and [Capability] policies, consistent with the ACAS Code of Practice. Grievances are handled under our [Grievance Policy].
7. Health and safety. We are committed to your health and safety (Health and Safety at Work etc Act 1974). Follow safety rules and report hazards. See [Health and Safety Policy].
8. Data protection and IT. We handle personal data in line with the UK GDPR and Data Protection Act 2018, and expect you to do the same. Use of our systems is governed by our [IT/Acceptable Use] and [Data Protection] policies, including any monitoring we carry out.
9. Confidentiality and intellectual property. Keep company and client information confidential. Intellectual property created by you in the course of your employment will belong to the company to the extent provided by law and/or under your contract, and you may be required to sign documents to confirm or assign relevant rights.
10. Leaving. Notice periods are in your contract. On leaving, return all company property and comply with any post-termination obligations.
11. Changes. We may update this handbook and our policies; we will notify you of significant changes.
Note: list your actual policies and contacts, and ensure each referenced policy exists and is current.
--- This template is a starting point and not legal advice. Have a qualified solicitor or HR adviser review and adapt it before use. Governing law: England & Wales.