A template letter from an employer to an employee confirming the termination of their employment, for use in England & Wales.
⚠️ Follow a fair process first. A termination letter is the last step, not the first. Where the employee has the qualifying service, you must have a fair reason and follow a fair procedure before dismissing, or you risk an unfair dismissal claim. Note: some protections apply from day one regardless of length of service, including discrimination claims and certain automatically unfair dismissals (such as dismissal connected to whistleblowing, pregnancy or family leave). The ACAS Code of Practice on disciplinary and grievance procedures applies principally to conduct and capability dismissals; redundancy and expiry of fixed-term contracts require fair processes but are not generally governed by the ACAS Code in the same way. Give the correct notice (statutory or contractual), and only dismiss without notice for genuine gross misconduct.
How to use this template - Replace every
[SQUARE-BRACKET]field before use, and select the wording that matches the reason for termination. - Take advice before dismissing, especially for conduct, capability or redundancy.
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[COMPANY NAME] [ADDRESS]
[DATE]
[EMPLOYEE NAME] [ADDRESS]
Dear [EMPLOYEE NAME]
Termination of employment
I am writing to confirm the termination of your employment with [COMPANY NAME] as [JOB TITLE], following [the disciplinary process concluded on [DATE] / the redundancy consultation / the end of your fixed term / [REASON]].
Reason for termination: [e.g. redundancy / conduct / capability / end of fixed term]. [Where appropriate, summarise the reason and refer to earlier correspondence/meetings.]
Notice and termination date. [You are entitled to [NUMBER] weeks'/months' notice. Your employment will end on [TERMINATION DATE], after which your notice period [will be worked / is paid in lieu in accordance with your contract]. / Your employment is terminated without notice with effect from [DATE] by reason of gross misconduct.]
Final pay. You will receive your final salary up to the Termination Date, payment for [NUMBER] days of accrued but untaken holiday, [payment in lieu of notice of £[AMOUNT]], [and a statutory redundancy payment of £[AMOUNT]], less normal deductions. Your P45 will follow.
Company property. Please return all company property by [DATE], including [laptop, phone, keys, passes, documents and any confidential information].
Continuing obligations. Your obligations of confidentiality continue, as do any post-termination restrictions in your contract (clause [NUMBER]). Please ensure you comply with them.
Appeal. [Where this is a dismissal: You may appeal this decision in accordance with [COMPANY NAME]'s dismissal procedure. To do so, please write to [NAME] within [NUMBER] working days, setting out your grounds.]
We thank you for your contribution and wish you well.
Yours sincerely
[NAME] [JOB TITLE] [COMPANY NAME]
--- This template is general information about the law of England & Wales as at 2026, not legal advice. A fair reason and fair procedure are essential to reduce dismissal claims, have a qualified solicitor review before sending. Governing law: England & Wales.