A template inspection certificate, issued by an inspecting organisation to confirm that goods have been inspected and comply with the buyer's order specifications, for use under the law of England & Wales.
How to use this template - Replace every
[SQUARE-BRACKET]field before use. - An inspection certificate records the findings of an inspection. It is evidence of conformity at the time of inspection, it does not, by itself, give contractual warranties; those come from the underlying sale contract. - Make the specification and method of inspection clear, so the certificate means something. - Have a solicitor review where the certificate is contractually significant (e.g. a condition of payment under a letter of credit).
---
INSPECTION CERTIFICATE
Certificate No: [NUMBER] · Date of issue: [DATE]
Issued by (Inspector): [INSPECTION ORGANISATION NAME], of [ADDRESS] Buyer: [BUYER NAME], of [ADDRESS] Seller / Manufacturer: [SELLER NAME], of [ADDRESS] Order / Contract reference: [PO / CONTRACT NUMBER], dated [DATE]
1. Goods inspected
- Description: [DESCRIPTION OF GOODS]
- Quantity: [QUANTITY]
- Batch / serial numbers: [DETAILS]
- Place of inspection: [LOCATION] · Date(s) of inspection: [DATE(S)]
2. Specification
The goods were inspected against the following specification/standards: [SPECIFICATION / STANDARDS / DRAWINGS], as required by the Buyer under the order above.
3. Method of inspection
[Describe the inspection carried out, e.g. visual inspection, dimensional checks, sample testing of [NUMBER] units, functional tests.]
4. Findings
On the basis of the inspection described above, the Inspector certifies that the goods [conform / conform with the exceptions noted below] to the specified requirements:
- Conforming: [DETAILS]
- Non-conformities / observations (if any): [DETAILS]
5. Conclusion
The goods are certified as [PASSED / PASSED WITH EXCEPTIONS / FAILED] as at the date of inspection.
Note: this certificate reflects the condition of the goods at the time and place of inspection only, and is limited to the specification and method stated above.
Inspector's name: [NAME] · Position: [POSITION] Signature: __________________ · Date: [DATE]
--- This template is a starting point and not legal advice. Where the certificate is a contractual or payment condition, have a qualified solicitor review it. Governing law: England & Wales.