A template invoice for the sale of goods or products, for use by a business in England & Wales.
How to use this template - Replace every
[SQUARE-BRACKET]field before use. - If you are VAT-registered, your invoice must be a compliant VAT invoice showing your VAT number, the rate and amount of VAT, and the other details HMRC requires. If you are not VAT-registered, do not charge or show VAT. - Limited companies must show the registered company name and number; sole traders/partnerships must show the proprietor/partners' names and a business address. - Number invoices sequentially and keep copies for your records (and for the time HMRC requires).
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INVOICE
[YOUR BUSINESS NAME] [Address] · [Company number, if a company] · [VAT number, if registered] [Email] · [Phone]
Invoice number: [NUMBER] · Invoice date: [DATE] · Due date: [DATE]
Bill to: [CUSTOMER NAME] [Customer address] [Customer reference / PO number: [NUMBER]]
| Description | Qty | Unit price (£) | Amount (£) |
|---|---|---|---|
| [PRODUCT/GOODS DESCRIPTION] | [QTY] | [PRICE] | [AMOUNT] |
| [PRODUCT/GOODS DESCRIPTION] | [QTY] | [PRICE] | [AMOUNT] |
Subtotal: £[AMOUNT] VAT [RATE]% (if registered): £[AMOUNT] Total due: £[TOTAL]
Salesperson: [NAME]
Payment terms: Payment due within [NUMBER] days. Please pay by [bank transfer to: Account name [NAME], Sort code [XX-XX-XX], Account number [XXXXXXXX] / other method].
Note: for overdue business-to-business invoices, you may be entitled to statutory interest and compensation under the Late Payment of Commercial Debts (Interest) Act 1998.
Thank you for your business.
--- This template is general information about the law of England & Wales as at 2026, not legal or tax advice. Confirm your VAT and invoicing obligations with HMRC or an accountant. Governing law: England & Wales.
[DRAFT - requires solicitor / accountant review before use]