Notice of Meeting of Directors

A template notice convening a meeting of the board of directors of a company incorporated in England & Wales.

How to use this template - Replace every [SQUARE-BRACKET] field before use. - The Companies Act 2006 does not prescribe a fixed notice period or procedure for board meetings, these are governed by the company's articles of association. Under the Model Articles, any director may call a board meeting and notice need not be in writing, but must be reasonable in the circumstances and given to every director (subject to a director's right to waive notice). - Quorum for board meetings is set by the articles (commonly two directors, or one in a single-director company). Check yours. - Directors must declare any interest in a proposed transaction (Companies Act 2006, ss 177 and 182) and may be unable to count in the quorum or vote on it, depending on the articles.

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[COMPANY NAME] (the "Company")

Company number: [NUMBER]

NOTICE OF MEETING OF DIRECTORS

To: the directors of the Company.

NOTICE IS HEREBY GIVEN that a meeting of the board of directors will be held at [PLACE / by telephone / by video conference] on [DATE] at [TIME].

Agenda

1. Apologies for absence.
2. Confirmation that a quorum is present and that the meeting has been duly convened.
3. Declarations of interest in any matter to be considered.
4. Approval of the minutes of the previous board meeting held on [DATE].
5. [BUSINESS ITEM, e.g. to consider and, if thought fit, approve [the entry into [CONTRACT] / the opening of a bank account / the allotment of shares]].
6. [BUSINESS ITEM].
7. Any other business.
8. Date of next meeting.

By order of the Board.

_________________________ [NAME], [Director / Company Secretary] Date: [DATE]

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Notes

1. If you are unable to attend, please notify [NAME] in advance. A director may [appoint an alternate / participate by electronic means] if the articles permit.
2. Supporting papers for the items above [are enclosed / will circulate before the meeting].

--- This template is a starting point and not legal advice. Board meeting procedure, quorum and conflict-of-interest rules depend on the company's articles and the Companies Act 2006, have a qualified solicitor or company secretary review and adapt it before use. Governing law: England & Wales.