A standard purchase order issued by a buyer to a seller for the purchase of products or goods. Drafted in neutral form for businesses in England & Wales.
How to use this template, read this first - Replace every
[SQUARE-BRACKET]field before use. - In legal terms a purchase order is normally an offer to buy on the buyer's stated terms; a binding contract usually forms when the seller accepts it (by confirming or by dispatching the goods). To make your terms govern, attach or reference your purchase terms and conditions and state that the order is placed on those terms. - Watch the "battle of the forms": if the seller responds with its own terms (e.g. on an order acknowledgement), those may prevail. In England & Wales, courts apply ordinary offer-and-acceptance principles to determine objectively whether and when a contract formed and on what terms; there is no universal rule that the last terms sent always win, and the outcome depends on what was said, when, and the parties' conduct. Confirm whose terms apply at the outset and, ideally, get the supplier's written acceptance on your terms.
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PURCHASE ORDER
Buyer: [COMPANY NAME], [ADDRESS] Supplier: [NAME, ADDRESS]
| Field | Detail |
|---|---|
| PO Number | [NUMBER] |
| Date | [DATE] |
| Required delivery date | [DATE] |
| Deliver to | [DELIVERY ADDRESS] |
| Invoice to | [BILLING ADDRESS] |
| Buyer contact | [NAME, PHONE, EMAIL] |
| Currency | [GBP / other] |
Items ordered
| Line | Description / part no. | Qty | Unit price | Line total |
|---|---|---|---|---|
| 1 | [DESCRIPTION] | [ ] | [£ ] | [£ ] |
| 2 | [DESCRIPTION] | [ ] | [£ ] | [£ ] |
| Subtotal | [£ ] |
| Delivery | [£ ] |
| VAT [rate]% (if applicable) | [£ ] |
| Total | [£ ] |
Delivery terms: [e.g. delivered to the above address / Incoterms® [ ]]. Time [is / is not] of the essence. Payment terms: [e.g. within 30 days of a correct invoice and accepted delivery]. Terms and conditions: This order is placed on the Buyer's standard purchase terms and conditions [attached / available at [LINK]], which prevail over any of the Supplier's terms unless otherwise agreed in writing.
Acceptance: Please acknowledge acceptance of this order by [signing and returning a copy / written confirmation] within [NUMBER] days.
Authorised by: __________________ Name: [NAME] Title: [TITLE] Date: [DATE] For and on behalf of [BUYER COMPANY NAME]
--- This template is a starting point and not legal advice. Which party's terms govern the contract can have significant consequences, have a qualified solicitor review your purchase terms before use. Governing law: England & Wales.