What is a rejection letter?
It is a letter informing a job applicant that they have not been selected for a role.
Employment & HR
Rejection Letter
Generate a job rejection letter for UK employers, politely informing a candidate they were not selected while avoiding discriminatory language under the Equality Act 2010.
- Create a rejection letter after an interview
Create a rejection letter from [Company Name] to [Candidate Name] thanking them for interviewing for [Job Title] and letting them know they were not selected, avoiding any reference to protected characteristics under the Equality Act 2010.
- Create a rejection letter at the application stage
Create a rejection letter from [Company Name] to [Candidate Name] letting them know their application for [Job Title] will not be progressing.
- Create a rejection letter inviting future applications
Create a rejection letter from [Company Name] to [Candidate Name] for [Job Title], encouraging them to apply for future roles.
Rejection Letter Generator (UK)
A rejection letter informs a job applicant that they have not been selected for a role, and in the UK should be worded carefully to avoid any reference to the nine protected characteristics under the Equality Act 2010, including age, disability, sex, race, and religion or belief. This free UK rejection letter generator produces letters for after-interview rejections, application-stage rejections, and rejections that invite future applications, structured to be professional, respectful, and legally safe. It is designed for UK HR teams and hiring managers who want to close out unsuccessful applications promptly and courteously without exposing the business to discrimination risk. The generator lets you specify the role, the stage of rejection, and whether to invite the candidate to apply for future roles. Use it to maintain a positive employer brand and treat unsuccessful candidates fairly and consistently.
Frequently asked questions
Should a UK rejection letter explain why the candidate wasn't chosen?
It's optional and often kept general to avoid legal risk, though some companies offer brief, constructive feedback, while ensuring nothing references a protected characteristic under the Equality Act 2010.
When should a rejection letter be sent in the UK?
As soon as a decision is made, so candidates aren't left waiting unnecessarily.
Can I invite a rejected candidate to apply again in future?
Yes, many UK companies do this for strong candidates who weren't the right fit for this specific role.
What discrimination risks should a UK rejection letter avoid?
It should avoid any language suggesting the decision was based on age, disability, sex, race, religion or belief, or any of the other protected characteristics under the Equality Act 2010.
Is there a legal requirement to send a rejection letter in the UK?
There's no strict legal requirement, but sending a timely, professional notification is considered good recruitment practice and reduces the risk of an unsuccessful candidate bringing an employment tribunal discrimination claim.